Contract employer notifications

Notifications of employee earnings can be given to Ilmarinen annually or monthly. The employer states on the insurance application which notification method is preferred. The notification method can be changed once in a calendar year by notifying Ilmarinen of the change by the end of November.

Earnings are reported as earnings of the year during which they have been paid.

Annual notifications of earnings

The employer reports the starting and expiration dates of employment contracts either immediately or not less than quarterly. Starting and expiration dates and unpaid absences of more than two months affect the pension benefits of employees within the so-called protection rule (i.e. ongoing employment contracts entered into before 2005).

Employees' earnings for the previous year must be reported annually by the end of January, after which the accurate TyEL contribution for the previous year is calculated. We send a request for annual reporting in December.

An employer who has reported annually can change to reporting monthly, if the company has no employees whose employment relationship has begun before 2005.

Monthly notifications of earnings

If earnings are reported monthly, they are reported on the 20th day of the month following the payment of wages. The starting and expiration dates of employment contracts and unpaid absences do not need to be reported. A separate annual notification is not needed.

You can send the monthly salary notifications electronically by using Ilmarinen’s Insurance Service (Vakuutuspalvelu or Försäkringstjänst) or other electronic means of notification.

TyEL earnings

The TYEL earnings that must be notified for the insurance is usually the same as the salary subject to withholding tax, i.e. the salary in money, fringe benefits and holiday remuneration.

Earnings-related pension information for employees

During May-November 2009, Ilmarinen will send an extract of earnings-related pension information to all employees and self-employed persons between the ages of 18 and 67 who have been insured at Ilmarinen. The extract contains information on employment relationships in the private sector and self-employed activity from which a pension has accrued. The objective is that all recipients check their work history information from the extract and inform their pension insurance company of any omissions or mistakes. Employers will also be requested to provide information. It is therefore increasingly important to notify Ilmarinen regularly of data related to employment and earnings.

Additional information

For more information on reporting, contact ilmoitusliikenne@ilmarinen.fi.