Article 16.4.2021

Insure summer and seasonal employees in time

With summer approaching, summer employees are ready to start their work. When summer employees should be insured? What else you should consider when hiring a summer employee? Read the answers from this article.

Summer employees work not only in offices but also in homes and in gardens. It may not have occurred to you that a person you have hired to babysit your child or mow your lawn also needs pension insurance.

The obligation to insure employees applies, when specific conditions are met, to each and every employer – both companies and private individuals. Below is a summary of insuring seasonal employee.

When are employees insured?

If an employee’s monthly wages exceed EUR 61.37 (in 2021) and they are 17–67 years of age, you have to take care of their insurance (TyEL).

The pension is your responsibility also when

  • you hire a pensioner (under 68 years of age)
  • you hire out your employee to another employer
  • you post your employee to work abroad

Pension security is not your responsibility when

  • an employee works for you through another company, for example a temporary work agency
  • an employee works for you as a self-employed person
  • an employee works for you while owning more than 30 per cent of your company

Insurance for seasonal or other temporary employees

If you already have TyEL insurance, also report the earnings data of your summer and other temporary employees in the same TyEL insurance. The earnings data must be reported to the Incomes Register within five days of the wage payment date.

If you do not have valid TyEL insurance, insure your employees as a so-called temporary employer. It is easy to make the notification. You have several options, for instance the Palkka.fi or Oima.fi services.

Read more about how you can report earnings data to the Incomes Register

Log in to the online service

Log in to the online service at the address ilmarinen.fi to view the earnings data you have reported to the Incomes Register and the resulting TyEL contributions. Ilmarinen will send the employer an invoice for the TyEL contributions. Read more about electronic invoices.

Use the calculator to check what it costs to hire an employee

The payroll calculator is an excellent tool when hiring an employee. The calculator shows you how much hiring an employee or giving a pay raise costs you and gives you insight into the additional employer costs that you need to pay in addition to the wages. The insurance paid by the employer includes an accident insurance contribution, group life insurance contribution, social security contribution, unemployment insurance contribution and pension contribution.

Go to the payroll calculator

Checklist for hiring a summer employee

1. Define the tasks and working hours

Define the tasks for which you require a summer employee/employees. Consider what is required to carry out the tasks and what kind of employee you are looking for.

A young employee’s maximum working hours depend on his or her age. For an employee who has turned 15, the working hours (including overtime) are no more than 9 hours per day and 48 hours per week. For employees below 15 years of age, working hours are a maximum of seven hours and no overtime is allowed.

More comprehensive information on young employees’ working hours is available on the Occupational Safety and Health Administration’s website (tyosuojelu.fi).

2. Recruit carefully

Recruit your summer employees as carefully as your other employees. Check from the employment and business office whether it is possible to receive, for example, a wage subsidy for hiring summer employees or whether your town/city supports the hiring of young people. The TE Office may also provide help in finding summer employees.

3. Make a written employment contract

A written employment contract is a good idea. Include in the employment contract at least the amount of pay, working hours, tasks, duration of the employment and its starting date, any applicable collective bargaining agreement and the basis for fixed-term employment.

Also check whether the collective bargaining agreement contains any obligations related to young employees or stipulations in terms of the wages.

4. Provide induction for your employee

Provide your summer employee with the same induction as your other employees, even though he or she will be working for only a short time.

5. Payroll calculation and employment certificate

Give the summer employee a payroll calculation when you pay their wages. Remember to give them an employment certificate when the employment ends.

Help from our chatbot and customer service

Ilmari, our website’s customer service robot, provides advice in pension insurance and Incomes Register matters. Our customer service also provides help at the number +358 10 195 000 (mobile call charge/local network charge).

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