Report all wages and salaries paid on 1 January 2019 and thereafter to the Incomes Register. Submit the report within five days of payment. The report must be submitted after each payment of wages or salaries.
As of the beginning of 2019, the Incomes Register will replace payroll notifications made separately to Ilmarinen, the Tax Administration, Kela and the Employment Fund (before 1 Jan 2019: Unemployment Insurance Fund). The Incomes Register is an electronic database which includes all the information relating to the wages and salaries, pensions and benefits of individual citizens. All earnings paid after 1 January 2019 must be reported to the Incomes Register. Any changes to earnings paid in 2019 must also be reported to the Incomes Register.
You can send the payroll information to the Incomes Register directly from the payroll system through the technical interface or on the Incomes Register’s online service as a file or using a form.
Report wages and salaries to the Incomes Register within five calendar days of payment. Report all paid salaries and fringe benefits to the Incomes Register. There are no euro-limits for reporting.
Earnings-related pension contributions will be paid to Ilmarinen also in the future. We will receive all the information we need to calculate insurance contributions and pensions directly from the Incomes Register.
You will receive an invoice on the earnings-related pension contributions after each month in which wages or salaries were paid. The invoice is based on the earnings data reported to the Incomes Register. The invoice generally falls due on the last day of the month following the month in which the wages or salaries were paid.
The exception is the Palkka.fi, SuoraTyö.fi or PikaPalkka services – we will not send an invoice for payroll notifications made in these services; instead, the TyEL contribution is created in the service.
You can extend the due date by a maximum of one month. In this case, the insurance contribution will fall due during the second month following the payment of the salaries or wages. You can change the due date during the month in which the wages or salaries were paid by logging in to our online service. When the due date has been moved, insurance contribution interest will be added to the insurance contribution for the second month. The new due date will also be valid for the next invoices until you change the due date again on the online service.
If you use the SuoraTyo.fi or Palkka.fi service, you will receive the payment information directly from them. We will not send you a separate invoice. In the Palkka.fi service, the TyEL insurance contribution will fall due on the last day of the month following the date on which the salaries or wages were paid. The change in the due date will not affect the due date of the Palkka.fi service.
We recommend that you start using the online invoice when you start using the Incomes Register’s electronic service.
If necessary, submit an employer’s separate report on information not involving any individual income earners. The separate report must be submitted at the latest on the fifth day of the calendar month following the payment of wages or salaries.
Read more about the employer's separate report on the Incomes Register website
We have compiled a comprehensive set of instructions to make it easier for you to start using the Incomes Register’s electronic service. Read the tips, watch the films and participate in the training sessions.