This is how earnings reporting will change as of 1 January 2019.
- The Incomes Register is a national electronic database which includes all the information relating to salaries and wages, pensions and benefits of individual citizens.
- All payroll notifications concerning wages and salaries paid after 1 January 2019 shall be made in real time and per payment to the Incomes Register.
- The Incomes Register applies to anyone who pays wages or salaries: companies, associations, households and substitute payers. Wages paid by an entrepreneur to themselves shall also be reported to the Incomes Register.
- The Incomes Register will replace the payroll notifications made to Ilmarinen, the Tax Administration, Kela and the Unemployment Insurance Fund. Ilmarinen will receive all the information it needs to calculate insurance contributions and pensions directly from the Incomes Register.
Submit the last monthly notification for 2018 or the annual notification for the full year to Ilmarinen.
All wages and salaries paid in 2019 shall be reported to the Incomes Register. Submit the report within five days of payment after each payment.
You will receive an invoice for the earnings-related pension contributions on salaries and wages that you pay in a calendar month. We will send the invoice after you have reported all the information concerning the calendar month in question to the Incomes Register. The invoice falls due on the last day of the month following the payment month. If you wish, you can move the due date forward by one month on Ilmarinen’s online service. In that case, insurance contribution interest will be charged on the contribution.
In the example, the company pays wages and salaries on 15 and 30 April. The company must report the paid wages and salaries to the Incomes Register within five days of payment. You have two invoicing options:
The company pays the earnings-related pension contributions by the end of the month following the payment month, i.e. by the end of May in our example. Ilmarinen sends the company a normal TyEL invoice for wages and salaries paid in April.
The company changes the invoice’s due date on the online service. The due date can be moved forward by a maximum of one month and the change must be made during the month in which the wages or salaries are paid. When the due date has been moved forward by one month, in this case to the end of June, insurance contribution interest will be charged on the contribution.
Report to the Incomes Register
The Incomes Register will simplify companies’ payroll management, as payroll will be reported to only one place.
Separate annual notifications to different parties and authorities will no longer be made.
Payroll data is reported within five days of payment. As a result, companies’ TyEL contributions will always be based on the actual payroll.